Monday
Dec012014

ICYMI: Our Social Media Posts This Week -- Nov. 30 – Dec. 6, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

The week started with the post on Sunday 11/30/14 about gay people being legally able to marry and get fired in PA. Huh? As the post says, “Gay people can now get legally married in more states than where they are legally protected from job discrimination.” PA is one of the 5 states where gay people can legally marry and also be fired just for being gay – there is no national or state law prohibiting discrimination in employment on the basis of sexual orientation. ENDA, the Employment Non-Discrimination Act, has been floating around in Congress for several years but has died in committee due to a fight over whether or not it should also include protection on the basis of gender identity.

TAKEAWAY: While there is no PA law prohibiting discrimination in the workplace on the basis of sexual orientation, it is still better for an employer to stick to performance-related issues if taking adverse action against employees.

The post on Monday 12/1/14 provided 3 top labor & employment enforcement priorities (per DOL and EEOC). What are they? Misclassification enforcement starts the list. This includes who is the employee and who is the employer, along with employee versus contractor and exempt versus non-exempt. The other 2 priorities are in the post.

TAKEAWAY:  It is more important than ever to properly classify those providing services to you (or on your behalf). Consult an employment law attorney if you are not sure.

On Tuesday 12/2/14 the post was about an employee’s snarky Facebook post causing ADA trouble for the employer. Yep, socmedia rules the day – this time under the ADA. So what happened? An employee learned about a co-worker’s injury when she processed his worker’s comp claim and monitored his treatment as part of her job.  She then posted on her Facebook account on her own time and gave detailed information and mentioned the co-worker by name. The co-worker sued the employer, alleging a violation of the ADA.  The court allowed the suit to go forward.

TAKEAWAY:  Employers must train employees on all aspects of social media – over and over – and its intersection with their job duties and confidentiality. If there is a violation, the employer could be liable.

The post on Wednesday 12/3/14 reminds that assuming someone cannot do the job could be disability discrimination. Matthew had his left arm amputated in late 2010. 3 years later, he applied for a busboy position at a restaurant. He was told to report to work the next day. When he showed up and the owner saw he was an amputee, the owner told Matthew he could not bus tables with only one arm.  Despite Matthew responding that he had been a busser elsewhere, the owner refused to let him work and told him to leave. The EEOC has now sued the employer for violation of the ADA.

TAKEAWAY:  Remember what you learned as a child? Don't assume. That still holds true today.

On Thursday 12/4/14 the post was about how an employment law attorney can help employers make tough decisions. First and foremost, they are trained in and keep up with ever-changing employment laws and court interpretations of those laws. Employers often request legal assistance relative to firing someone; other times include worker classification, layoff, changing employee benefits or pension plans. Another time that is good for employers to seek legal assistance that is not in the post is before responding to an administrative agency charge of discrimination or harassment.

TAKEAWAY:  Employers can often handle matters themselves, but sometimes it is better to consult an expert – an employment law attorney.

The post on Friday 12/5/14 reminds us that sexual harassment and hostile environment can land an employer in hot (and expensive) water. Here, it cost a California electrical services company $82,500 (plus other relief) to settle a sexual harassment lawsuit. The allegations in the suit included a male manager continually subjecting female workers to a hostile work environment, including daily grotesque remarks of a sexual nature and explicit sexual propositions on a continual basis. And, to make matters worse, the allegations are also that the supervisors did not report incidents they witnessed and the company’s management inadequately addressed reported harassment.

TAKEAWAY:  If an employee complains about what s/he perceives as harassment or discrimination, don’t ignore it; investigate and take appropriate action.

Finally, the post yesterday 12/6/14 provided a fact sheet relative to FMLA leave (and serves as a good basic reminder). The post reminds us of the reasons available under the FMLA for leave (including birth of a child, care for a serious health condition, and specific provisions related to service members), definitions of certain terms (including spouse and parent), the length of the leave, and enforcement.

TAKEAWAY:  Employers must be aware of an employee’s rights and the employer’s duties under the FMLA.

Monday
Nov242014

ICYMI: Our Social Media Posts This Week -- Nov. 23 - 29, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

The week started with the post on Sunday 11/23/14 and how required participation in a wellness plan may violate the ADA. As noted, this is a hot-button topic for the EEOC now. In the plan at issue, the suit was filed because employees had to undergo a biometrics exam and health-risk assessment (or lose their health insurance). This was problematic since the exam and questions were not job related.

TAKEAWAY: Wellness plans can be a boon to employers and employees as long as they are legally compliant; make sure yours is before rolling it out publicly.

The post on Monday 11/24/14 was about improper pickle placement or union busting. A Burger King franchisor was held to have committed several varieties of “union-busting”. It took several actions, including sending a worker home one day because she allegedly did not “put pickles on her sandwiches in perfect  squares as she was supposed to do.“ Ordinarily it is ok to discipline employees for not doing things the way they are supposed to, but here it happened coincidentally the day after she was written up for allegedly violating the no-solicitation policy (by asking a co-worker to fill out a wage questionnaire).

TAKEAWAY:  Employers must keep in mind that even in non-unionized workplaces, employees are permitted to discuss certain things like wages and attempts to stop that can be illegal.

On Tuesday 11/25/14 the post talked about the continuing trend toward individual liability for supervisors under various statutes. The subject case was brought under the FMLA. The employee suffered from severe arthritis in her hips but her performance was always “more than satisfactory” and she had good evaluations. Her supervisor changed in 2011; in December 2011, she told him she needed hip surgery. In August 2012, she told the supervisor that the surgery was set for October. Two days later she was fired, allegedly for a written reprimand from 2006 and a July 2012 incident for which there was no written reprimand. She sued the company and supervisor individually under the FMLA. The judge analogized the FMLA to the FLSA and said the test for individual liability is whether the person (1) had supervisory authority over the employee and (2) was responsible for the alleged violation.

TAKEAWAY:  Just because you are an individual, don’t think you have no liability for illegal actions taken by you on behalf of the employer; you just might.

The post on Wednesday 11/26/14 asked why the N-word is always a part of allegations of race discrimination. This word should never see the light of day, but keeps popping up in the workplace (and, subsequently, lawsuits). The court in one case said that using the N-word once is not the basis of a claim for race discrimination. Another case is the Huddle House case we posted about last week. The third case took place in an OH management company where the manager allegedly “frequently called black employees names such as “n----r”, “ho”, and “black bitch” while allowing white employees more breaks than black employees and disciplining black employees for tardiness while not taking similar action against white employees.

TAKEAWAY:  Employers must take care that employees are treated the same regardless of their race; if the law is violated, the employer will be brought to task.

On Thursday 11/27/14 we took time out to wish everyone a bountiful Happy Thanksgiving.

TAKEAWAY:  Stop every so often and give thanks.  

The post on Friday 11/28/14 was about a $15K settlement in a national origin case about failure to pay overtime. The lawsuit alleged that 6 Chicken Express franchise locations in Oklahoma failed to pay Hispanic cooks overtime wages because of their Latin-American national origin. The settlement involved payment by the employer of $15,000 along with other actions including anti-discrimination training of all management employees.

TAKEAWAY:  Not only should an employer not violate overtime pay requirements, it should not do so based on a protected characteristic – that only makes things worse.

Finally, the post yesterday 11/29/14 recounted racial slurs and nooses (but not the N-word) resulting in another EEOC suit. This time the employer is in NJ. What are the EEOC’s allegations? That the company’s management used “racial language”  like “calling African-American employees ‘ass monkeys,’, making comments about blacks swinging through the trees, and describing African-Americans as lazy and dependent on the government.” As if that wasn’t enough, it was at the same time a stuffed monkey was in the workplace and, at times, had a cord or rope tied around its neck or appeared to be hanging.

TAKEAWAY:   Make sure your employees – management on down – do not take any action that could be construed as discriminatory or harassing – properly train and discipline those who are violating the training and applicable law.

Monday
Nov172014

ICYMI: Our Social Media Posts This Week -- Nov. 16 - 22, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

The week started with the post on Sunday 11/16/14 that contained 8 employment practice tips for your small business. What are some of the tips? Relative to hiring, use employment agreements, indluing non-disclosure provisions, and be specific. Have a handbook or policy manual. Know the law. Other tips are in the post.

TAKEAWAY: The last tip says it all: consult an expert (employment attorney) to help keep you on the straight and narrow (legal) road.  

The post on Monday 11/17/14 was about simple math: not using a free coach + firing the employee = $75K failure to accommodate settlement. That was the amount Kaiser Permanente agreed to pay to settle a suit on behalf of a former food service worker who was denied a free job coach (which would have allowed him to properly train and learn the duties of his job). Yes, the employer refused to accommodate the employee's request to take advantage of free training.

TAKEAWAY: Employers must engage in the interactive process when an employee requests accommodation; if the employee suggests something, especially if it is at no cost to the employer, let the employee try it.

On Tuesday 11/18/14 the post was a reminder: don't tell an employee with medical clearance that s/he should be at home. Not only is this foolish (as there is then one less person doing the employer's work), but it is also in violation of the ADA. This could implicate either the "record of" or "regarded as" prong. In the case here, the employee was a title examiner; after diagnosis with end-stage renal disease, she was released to work on a part-time basis (to permit her to attend dialysis). The employer required her to work full-time. She then had surgery so she could undergo dialysis at home; then, after about a one-week adjustment period, she began full-time hours. Shortly after that, she was laid off due to an alleged lack of work. She questioned the reason and was told that she "needed to be at home taking care of herself."

TAKEAWAY: If an employee is medically cleared to return to work, let the employee come back. Don't second-guess the medical release.

On Wednesday 11/19/14 the post was about a woman who was fired the day after complaining about a co-worker touching her buttocks. If this doesn't sound like retaliation to you, do not pass GO ... According to the complaint filed by the EEOC against Daimler Trucks North America, a male co-worker asked Holt if he could borrow her wrench, which was in her back pants pocket. While she was bent over a truck on the assembly line, he reached into her pocket, taking the wrnech while also rubbing her buttocks. She complained and the next day was fired. We will have to wait and see how this plays out (but I'm betting on a settlement).

TAKEAWAY: Employers must take complaints of harassment seriously. Even if it turns out that the complaint was unwarranted, be careful of taking adverse action against the person who lodged the complaint or you, the employer, may well be sitting in the (EEOC's) bulls-eye.

The post on Thursday 11/20/14 was about an employer suing the EEOC for information on a discrimination claim. Sound backwards? Yep. Here, Texas Roadhouse requested public records that might shed light on the origin of the EEOC's age-discrimination case against the restaurant chain. The EEOC had sued Texas Roadhouse 3 years ago, alleging it discriminated against those over 40 for front-of-house positions. Texas Roadhouse asked for records related to "the genesis of the (EEOC) investigation," the amount of taxpayer money spent on the effort and statements by the EEOC representatives to the media about the case.

TAKEAWAY: While the EEOC can bring suit, an employer might well be entitled to information in the EEOC's possession that is relevant to the case.

Next, the post of Friday 11/21/14 instructed on beyond essential functions - the role of reassignment in accommodation. If a disabled employee cannot perform the essential functions of the job, even with accommodation, should you consider reassignment? First, remember that an employer does not have to create a new job as part of the accommodation process. However, if there are open positions, and barring violation of an existing, valid seniority system (under a collective bargaining agreement), the employer must consider transferring the employee to one of the open positions if s/he can perform the essential functions of that job, with or without accommodation. The reassignment does not need to be a promotion but, preferably, will be a lateral move. If the employer has a policy of hiring the most qualified candidate for a position, and the disabled employee is not the most qualified, then you are at a roadblock becasue federal courts in PA are split on whether the employer must reassign the employee as an accommodation or if it can hire the most qualified employee regardless.

TAKEAWAY: A qualified disabled employee does not need to request reassignment as a reasonable accommodation, but an employer must look to same as part of its obligation under the ADA's interactive process.

Finally, in the post yesterday 11/22/14, we talked about there being no place in the work environment for race discrimination. What happened? Another suit by the EEOC, this time against Huddle House in NC. The allegations are that, among other things, members of Huddle House's management team regularly referred to two black employees as "ghetto", "hood", "hood rat", "Huddle ho's" and used the "N-word" when they visited the restaurant.

TAKEAWAY: There is no place for this type of behavior.  Period.

Monday
Nov102014

ICYMI: Our Social Media Posts This Week -- Nov. 9 - 15, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

The week started with the post on Sunday 11/9/14. We learned that you really can't ask employees about prescribed medications and over-the-counter drugs or test for legal prescription medications.  How? By the EEOC filing suit under the ADA against a company that allegedly illegally fired an employee for using prescription back pain meds (although he passed fitness-for-duty exams and had a doctor’s release).

TAKEAWAY: Under the ADA and GINA, if you are asking about medications, make sure it is job-related and based on business necessity or prepare for suit.

The post on Monday 11/10/14 was about an employer success in protecting its SocMedia rights. Here, BET prevailed in a dispute with former worker over the employer’s Facebook fan page. The employee created the page by herself; BET then hired her to manage the page, including posting BET’s trademark and logos and giving her exclusive content to post. They later entered into a written agreement about the page; after that, during discussions about making her employment full-time, the employee restricted BET’s page access and BET had FB migrate the fans to another official page and shut down that page. The employee sued. Who won? Check out the post.

TAKEAWAY:  SocMedia is important to so many aspects of a business; make sure you legally keep the upper hand.

On Tuesday 11/11/14 the post was about disabled or just a cantankerous jerk; one can be fired easily. A police officer was cited several times over many years for behavior including being “tyrannical, unapproachable, belittling, demeaning, threatening, intimidating, arrogant and vindictive.” For that and other things, he was discharged. He sued under the ADA, claiming ADHD was a protected disability. In the end, since his ability to work or interact with others was an essential function, he lost the case.

TAKEAWAY:  Does the court in your jurisdiction say ADHD is a disability under the ADA or is the employee just being a jerk?

On Wednesday 11/12/14 the post talked about the wrong way to engage in the ADA interactive process. The facts in the subject case seem totally in favor of the employee: “Upon attempting to return from a medical leave of absence, an employee requests the following accommodations: an ergonomic chair, adjusted lighting in her office, and a part-time schedule for the next eight days. Instead of providing the accommodations, or even discussing their availability, the employer refuses to permit the employee to return to work, instead telling her not to return until it was with no restrictions or accommodations. The company later fires the employee (seven days after she filed an Equal Employment Opportunity Commission charge challenging the failure-to-accommodate), telling her that she failed to engage in the interactive process.” The EEOC sued on her behalf. Does anyone reading this post know of a reason the suit should not succeed?

TAKEAWAY:  Interaction in the accommodation process is not voluntary once the employer knows of the need.

The post on Thursday 11/13/14 was about the latest suit against FedEx, this time for discrimination against deaf employees.  Apparently FedEx is unaware of the myriad of federal laws that it is required to follow, including not discriminating against individuals without legal basis.

TAKEAWAY: If one or more employees are being treated differently, make sure there is a valid legal basis (and that the different treatment doesn’t or won’t lead to suit).  

For some humor, the post on Friday 11/14/14 mentioned some of the strangest issues ever brought to HR (and the one thing they wanted to put in their company’s handbook). These came from a survey of HR professionals. Here’s the first issue: “A maintenance man at a property management company was found in possession of some narcotic prescriptions that were not in his name. He grabbed them from his supervisor and said they had been given to him for his fish. He would NEVER take prescriptions that weren't prescribed for him… really… REALLY they were for the fish…” And a handbook addition: “Keep the drama for your mama! And she doesn't work here!” For more, go to the post.

TAKEAWAY:  Those in the HR field probably see and hear humorous and strange things every day – but they have to make sense of them within the scheme of employment laws. At least they can call on an employment attorney to assist.

Finally, in the post yesterday 11/15/14, we read "Men are breadwinners, women should stay at home". A judge refused to dismiss female sales representatives’ $100 million class-action lawsuit against Merck in which the women allege a 'boys club' atmosphere.  At this stage, the judge ruled that the case could survive an initial motion to dismiss by Merck. The claims include females, especially those who were pregnant, being paid less than males and complaints leading being ignored.

TAKEAWAY: If employees are doing the same job, and all else being equal, pay and treat them the same. Just do it.

Tuesday
Nov042014

ICYMI: Our Social Media Posts This Week -- Nov. 2 - 8, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

The week started with the post on Sunday 11/2/14. We talked about the FMLA and in-laws. As in, can someone take FMLA leave to care for an in-law? The simple answer? Maybe.  The law itself does not require leave to care for an in-law. However, an employer may allow that type of leave if it chooses (and then must do so for every employee).

TAKEAWAY: Know what is and is not required under laws that impact the workplace.

The post on Monday 11/3/14 asked how you advertise open positions. It also pointed out one employer who did it the wrong way (and got sued). This Maryland employer allegedly used only word-of-mouth to recruit in an attempt to avoid recruitment and hiring of black job applicants because of their race and female applicants because of their sex. As if that wasn’t enough, the suit alleged that 2 Hispanic female employees were subjected to requests for a sexual relationship, sexual comments, offensive comments based on an association with persons of another race, derogatory comments about Hispanic persons, and unwelcome displays of graphic sexual images. More? Yep. It is also alleged that the employer retaliated against the employees (by discharging them) for opposing the harassment and discrimination.

TAKEAWAY:  Mistakes happen, even egregious ones. But don’t compound things (even if a mistake) by blatantly violating the law. You will get caught (as did this employer).

On Tuesday 11/4/14 the post served as a reminder that being fired due to pregnancy is illegal; having to train your replacement is just rude. After learning Lynsey was pregnant, it hired a non-pregnant person to replace her and then fired Lynsey.  To make matters worse, Lynsey’s last duty was to train her replacement. Then because the knife wasn’t’ in deep enough, the company hired yet another non-pregnant employee. The EEOC filed suit on Lynsey’s behalf.  

TAKEAWAY:  If you take adverse action against a pregnant employee, it better not be because of the pregnancy.

The post on Wednesday 11/5/14 brought us an employment law quiz where you got to be the judge for 5 scenarios. I won’t repeat them here, so just go to the post. The answers are there too.  

TAKEAWAY:  Everyone should know the various rights and obligations of the parties under employment-related laws.

The post on Thursday 11/6/14 told us that employers can’t discriminate on the basis of what they don’t know. Some background: the employee received 4 disciplines during her 13-month employment history before she refused to pray the Rosary with a resident. She told a coworker that it was against her religious beliefs but didn’t explain to anyone what those beliefs were. The resident complained and the end result was discharge of the employee. She was told the discharge was for not praying the Rosary with the resident. After suit, a federal court said that the employer had no obligation to rescind the discharge when it did not know of the employee’s beliefs at the time it decided to discharge her.  

TAKEAWAY:   If management has any knowledge of an employee’s sincerely-held religious beliefs, action taken based on those beliefs may violate the law and land the employer in hot water.

The post on Friday 11/7/14 reminded us of that “regarded as” prong under the ADA (and the legal liability that can follow). Here the employer made a conditional offer of employment. The applicant then mentioned a prior back injury as part of his post-offer medical exam. The employer’s own doctor cleared him in October 2011 so he gave notice to his current employer and made plans to move across several states for the new job. Then things changed; the employer began asking for more medical information and tests and, 2 months later, withdrew the offer. The EEOC brought suit on his behalf on the basis that the employer regarded him as having a disability.

TAKEAWAY:  If someone does not ask for accommodation (directly or indirectly), do not assume they need it. Period.

Finally, the post yesterday 11/8/14 asked when hair length became a job necessity for a beer delivery driver. In short, a beer distributor was sued by the EEOC for not accommodating religious beliefs and refusing to hire someone because of his religion. The applicant is a Rastafarian and, due to that, has not cut his hair since at least 2009. When he refused to cut his hair for the position, he was not hired.

TAKEAWAY:  If you cannot accommodate religious beliefs, at least have a valid job-related reason.

Monday
Oct272014

ICYMI: Our Social Media Posts This Week -- Oct. 26 – Nov. 1, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

The week started with the post on Sunday 10/26/14. We talked about when “unknown” and “probably” are not enough under the FMLA. This can be a problem under DOL regulations that require an FMLA certification to be “sufficient” (defined as not being vague, ambiguous or non-responsive). So answers that say “unknown” or “probably” will NOT be sufficient and you should ask for clarification.

TAKEAWAY: It is the duty of the employee to ensure that an FMLA certification is completed fully by the treating physician and returned to the employer; if the employer is not satisfied (or requirements have not been met), it is then up to the employer to ask for clarification.

The post on Monday 10/27/14 talked about a recent court ruling that a tribal hiring preference is not national origin discrimination. On siding with the coal company employer, the court held that tribal affiliation is a “political classification” and not one based on national origin, therefore it is not a violation of Title VII. Of course, the decision could be seen as limited to its facts (centered on a Department of the Interior mineral rights lease and the Navajo Nation), but safety calls for broader awareness.

TAKEAWAY:  Be aware of what will suffice to meet the definition of various protected characteristics under Title VII.

On Tuesday 10/28/14 the post questioned what if someone doesn’t request an accommodation, what about the “Regarded As” prong of the ADA? Here a PA dentist fired a long-time employee after she told him she had cancer. She did not request any accommodation; rather, he sent her a letter that said, “You will not be able to function in my office at the level required while battling for your life. Because of this, I am laying you off without pay ….”  He just assumed she would need an accommodation at work.

TAKEAWAY:  Do not assume anything when dealing with a (possibly) disabled employee. If the person doesn’t request an accommodation (by word or deed), then do not treat them as disabled or needed an accommodation – that could be illegal too.

The post on Wednesday 10/29/14 was about terminating an employee for working a second job while on FMLA leave. The answer, according to the FMLA Regulations, can depend on whether your company has a policy prohibiting outside employment and whether it is evenly and consistently applied to anyone on a leave of absence.

TAKEAWAY:  To ensure that employees do not work elsewhere while on FMLA leave, talk to an employment lawyer to make sure you have in place a valid, legal policy prohibiting moonlighting by employees while on leave.

The post on Thursday 10/30/14 was a reminder: don’t just give a form to an employee; provide an explanation and the consequences of not following through with the instructions. Who recently learned this valuable lesson? FedEx. It gave the employee an FMLA certification form but never told her what the consequences would be if she didn’t complete and return it.

TAKEAWAY:  Just as with any area, make sure employees know what is expected of them relative to FMLA leave and then, and only then, hold them to it.

The post on Friday 10/31/14 talked about the most common employee lawsuits and how to avoid them. Some of the areas most often subject to suit by (former) employees are discrimination, discriminatory discharge, retaliation and harassment. What are some ways to avoid these suits? Know the laws that affect your company and its employees; another tip is in the post.

TAKEAWAY:  You cannot prevent all suits, but you can prevent most and better prepare your company for the ones that are filed. Talk to an employment lawyer to make sure you have in place the systems you need for prevention and defense.

Finally, the post yesterday 11/1/14 reminded us that age discrimination is illegal and so is retaliation against those who oppose it. DSW (formerly known as Designer Shoe Warehouse) paid $900,000 to learn that lesson. The EEOC sued, alleging age discrimination by firing employees over age 40 during a RIF and retaliating against those who opposed the firings. DSW would not settle during the administrative process but it only took 1 week after the suit was filed for it to negotiate this settlement (which includes relief in addition to the monetary payment).

TAKEAWAY:  Do not use age as a factor in making employment decisions. Period. If you did, or someone alleges that you did, contact an employment lawyer pronto.

Monday
Oct202014

ICYMI: Our Social Media Posts This Week -- Oct. 19 - 25, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

The week started with the post on Sunday 10/19/14. Employee, joint employee or contractor was the question of the day. The answer is important in so many ways, not the least of which is so that people get paid properly (and the benefits to which they are entitled) and those doing the paying (and providing the benefits) stay out of trouble! Read the post for examples of some recent court decisions.

TAKEAWAY: If you are not sure how to classify a position, consult experienced employment counsel.

The post on Monday 10/20/14 talked about accommodating any (regarded as) disability before just firing the person. What does this mean? Well here an employer rescinded a job offer because the person was deaf and the EEOC sued. Background: Stefan applied and interviewed for a dietary aide/assistant cook position and was told at the interview he was hired. A few weeks later, the employer required a second interview with other managers who rejected his application due to his hearing impairment.

TAKEAWAY:  Make sure any adverse action (from not hiring to discipline to termination) is based on (actual or expected) job performance, not how the employer thinks the employee will perform. The former is allowable (as long as there is no other discrimination); the latter is illegal.

On Tuesday 10/21/14 the post was a reminder to keep track (of time/hours) or it could be costly. What started this? The City of Cleveland had for 25 years been rounding time, but always in favor of the City, so that it got free time from employees.  One employee filed suit and the City paid $2.2M to settle. The post contains some tips to ensure this doesn’t happen in your business.

TAKEAWAY:  mistakes about wages can be overlooked and small, but end up being costly if not discovered and corrected.

The post on Wednesday 10/22/14 was about setting rules for paid time off.  Pennsylvania as a state currently does not require paid time off (although certain municipalities might). So what might an employer consider relative to paid time off other than in the context of the ADA or FMLA? Offering PTO instead of vacation and sick leave. Requiring that PTO run concurrently with unpaid protected leave. And another tip that is in the post.

TAKEAWAY:  Employers should consider how they want to handle PTO before they are legally required to do so. To ensure legality, consult an employment attorney.

On Thursday 10/23/14 the post talked about discrimination and retaliation: not all fun & games when age discrimination is involved. The EEOC filed suit against a company for harassing and eventually firing an employee based on his age and in retaliation for complaining about the harassment. The EEOC alleged that the harassment occurred over a period of three years, including comments by the owner like “You’re just too old and slow,” and calling him “the old man”. And this employee was only 49 when the harassment started! The owner did other stupid things too that caught up with him (and the company).

TAKEAWAY:  Reminder: age usually has nothing to do with job qualification or performance. Therefore, leave it out of the workplace.  

The post on Friday 10/24/14 reminded that yes, it is still safe to fire someone it there is no discrimination. Laws that apply to the workplace are there mainly to ensure equal opportunity, not to curtail business freedom or operations. Companies are still allowed to make decisions that lower employee morale, hurt the business, or are just plain stupid as long as the decisions are not based on any illegal factor and are not contrary to any written employment contract.

TAKEAWAY:  Before making the decision to discharge someone, make sure the reason is legal and will withstand scrutiny; if so, then do it.

Finally, the post yesterday 10/25/14 provided practical tips for dealing with an EEOC charge. For most employers, the first step should be to contact employment counsel, whether in-house or outside counsel. Other steps include preparing and filing a Position Statement, waiting, more waiting, providing requested information (with the assistance of counsel). Still more steps are listed in the post.

TAKEAWAY:  If you receive notice of an EEOC charge, do not bury your head in the sand – it will not just go away. Take the appropriate action.

Monday
Oct132014

ICYMI: Our Social Media Posts This Week -- Oct. 12 - 18, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter from the past week.  You can check out the full posts by clicking on the links.

In the post on Sunday 10/12/14 we talked about a win for an employer in the BFOQ category. NOTE: if you don’t know what a BFOQ is or when and why it comes into play, talk to an employment law attorney.) So what was the case about? An 8-year battle between the EEOC and ExxonMobil over whether the mandatory pilot retirement age violates the ADEA. The court ruled for ExxonMobil, saying that it proved its requirement to be a BFOQ reasonably necessary to the normal operation of its particular business. The court also found that the EEOC did not show there is a specific means of individualized testing to account for every risk of su7dden incapacitation, a risk that increases with age as shown by ExxonMobil. The EEOC apparently will not appeal further. Even though the case is not binding here in PA, the bases upon which it was decided are good to know and use.

TAKEAWAY: If you assert something is a BFOQ, be able to defend it in court (or don’t say it in the first place).

The post on Monday 10/13/14 talked about not being “black enough”. Yes, you read that right. An employee who self-identified as bi-racial claimed discrimination on race and color (along with age). The tribunal said that a colleague thought her not “black enough” and that the staff had “colourist thinking” (that access to jobs and opportunities incr4eases the lighter the skin color and the potential for discrimination increases with darker or black skin).

TAKEAWAY:  Discrimination on the basis of color (or race or many other protected characteristics) is illegal. Just stick to job qualifications.

On Tuesday 10/14/14 we reminded you when you look at the FMLA, also look to the ADA (and vice-versa). A hospital learned this the hard way. It’s leave policy followed the FMLA and fired any employee who took more than the 12 weeks of FMLA leave; it also fired employees who were not eligible for FMLA leave and were absent for a certain time. Alas, the hospital forgot that the ADA might require an unpaid leave as an accommodation under the ADA if the employee qualified.

TAKEAWAY:  Don’t look at either the FMLA or ADA in a vacuum; look at both together to ensure compliance.

The post on Wednesday 10/15/14 was about what to do if someone who owes you money files for bankruptcy protection. The first thing NOT to do is run and hide your head in the sand. No, you look carefully at the documents you received and take timely action. The documents should tell you to file a Proof of Claim, what information to include, where to file it, and by what deadline. Follow the instructions.

TAKEAWAY:  Not following the instructions within a bankruptcy case can make you ineligible to receive any distribution through the bankruptcy, so make sure it is done right. Get assistance from a bankruptcy attorney if you are unsure how to proceed.

On Thursday 10/16/14 the post was about EEOC allegations of an ADA violation by firing a worker who declined a wellness plan. What happened? The employer financially penalized and then fired an employee who declined to participate in the company wellness plan. The EEOC sued because the medical exam and disability-related inquiries connected with the wellness plan were not voluntary the way they were set up and that violates the law according to the EEOC.

TAKEAWAY:  You can ask employees to participate in a wellness plan, but you can’t require participation without violating the law.

The post on Friday 10/17/14 was a reminder that if your employee does this, you might be getting sued. These are tell-tale signs of behavior that might tell you that your company might be getting sued. So what are some of the signs? If your employee submits a 4 page, single-spaced typed rebuttal to a verbal warning. If your employee urgently demands a copy of his personnel file and says he needs to take the afternoon off for “personal business”. If your employee attempts to tape-record her performance review. Others are in the post.

TAKEAWAY:  While these are humorous, getting sued is not; employers should do everything they can to avoid suit and, at the same time, prepare to defend in case one is brought.

Finally, the post yesterday 10/18/14 talked about the difference between alcoholism and drunk under the ADA. Employers (and HR personnel) should know the difference. Here, the post recounts an episode where a municipal maintenance employee (who drove a city vehicle) came to work with 21 ounces of whiskey in his truck. He drank the whole bottle over his one-hour lunch break. He later denied drinking but his boss took him to the police station. He blew way over the legal limit. The employer charged him with various violations, one of which would let him be fired even if this were the first offense (which it was not). He sued, alleging failure to accommodate his alcoholism. The court said that he showed no comparator and could not prove pretext; it also said the ADA does not protect being drunk at work.

TAKEAWAY:  Know when you have to try to accommodate an employee and when you can just fire (or otherwise discipline) that person.

Monday
Oct062014

ICYMI: Our Social Media Posts This Week -- Oct. 5 - 11, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

In the post on Sunday 10/5/14, we talked about what to do if a key customer files for bankruptcy protection. If the customer filed under Chapter 11, do you continue doing business with the customer or not? NOTE: If it filed under Chapter 7, it has (or will shortly) cease business operations so this is not really an issue. To start, you must decide how important that customer is to your business. Since it filed under Chapter 11, it can continue operating, including paying for all ordinary course goods and services after the bankruptcy filing. If the order is for something not in the ordinary course, you might want to get Court approval first. Also, if the customer owed you money for goods or services provided prior to the bankruptcy filing, you will want to file a claim and try to get paid (at least something) on account of that debt; you may want to get legal assistance to ensure that it is properly and timely filed. Be aware that the decision on whether to continue the relationship after the bankruptcy filing may not be in your hands; if there is a contractual relationship, you may be required to continue to fulfill your obligations, at least until a certain point in the future.

TAKEAWAY:  A customer’s bankruptcy filing is not necessarily a death knell for you – consult a bankruptcy attorney to find out the questions to ask and your possible answers.

The post on Monday 10/6/14 talked about a suit alleging discharge for requesting time off during pregnancy.  The suit was brought by a meat company worker.  She alleges that she was began employment in early 2011 and told her supervisor of her high-risk pregnancy just over 2 years later in 2013. At that time, she handed in a doctor’s note and requested FMLA leave. She alleges that harassment by her supervisor and another supervisor started soon after and that she was discharged about a month later in retaliation for the FMLA leave request.

TAKEAWAY:  If an employee is legally entitled to FMLA leave, do not stand in the way or retaliate – you will not come out a winner in the court of law or public opinion.

On Tuesday 10/7/14, the post was about 5 common employee pay mistakes (and how to fix them). Yes, we are talking about the Fair Labor Standards Act here and how it permeates the employment relationship. So what are some common mistakes and their fixes? (1) Misclassifying workers. This is huge. Make sure you know if your workers are employees or contractors and, if the former, whether or not they are exempt from overtime compensation. (2) Forgoing a wage and hour audit. It is better to do it yourself (with the possible assistance of legal counsel) than to have it done for you by a worker as part of his/her lawsuit. This will also help you with #1 above. (3) Miscalculating hours actually worked. This can affect pay, paid time off, and other things. Consider pre- and post-shift work, work during breaks, and automatic timesheets (just to name a few). Other fix to these items and the other 2 common mistakes are in the post.

TAKEAWAY:  Mistakes happen, but you can try to minimize them by properly paying your workers from the beginning.

The post on Wednesday 10/8/14 talked about what the numbers on your credit card really mean. Yes, they actually mean something. They help route the transaction through the proper card network and then to the appropriate financial institution for authorization. Ordinarily, the first 2 numbers are for the card provider (AmEx cards start with 34 or 37, Visa with 4, MasterCard with 5, Discover with 6, gas cards with 7, and airline cards with 1). The remaining numbers are explained in the post.

TAKEAWAY:  You don’t need to memorize your credit card number(s), but it’s good to know what the string of numbers is for and what information it is providing about you.

On Thursday 10/9/14, the post gave 6.5M reasons to properly classify your workers. Remember #1 on the common pay mistakes list in our post from this past Tuesday? Well, one company didn’t and now may have to pay up to $6.5 million for improper classification (contractors instead of employees). Some of the things that the Dept. of Labor and IRS will look at in classification are listed in the post (including control, training, exclusivity, and chance for profit and loss).

TAKEAWAY:  Don’t pay for someone to tell you that you’ve done something wrong; properly classify your workers (as employees or contractors) from the start.

The post on Friday 10/10/14 was what the Beatles can teach us about employment law. It’s a humorous twist, which we all need at times, but oh so true when you think about it. The post starts by talking about employees who tell others “I Want to Hold Your Hand”. Then HR gets to deal with whether or not it is welcome, violates policy, etc. Then what about when an employee says “Help! I need somebody!” Yep, HR should start thinking “We Can Work It Out” and looking at possible obligations and actions under both the FMLA and ADA. What if employees are thinking “Will you still need me? Will you still feed me? When I’m 64”. HR is then on “The Long and Winding Road” of possible age discrimination. Is that all? Of course not. In keeping with the themes of previous posts this week, we also can learn about proper pay. What if the employee works “Eight Days A Week”? (OK, that’s a stretch …). Other lessons are in the post.

TAKEAWAY:  The post says it best. If a mistake is made, remember that money “Can’t Buy Me Love”, but it can usually buy a reasonable settlement.

Finally, the post yesterday 10/11/14 provided 3 strategies for defending low-value debt collection lawsuits (a follow-up to our recent post about whether or not you should attempt debt collection lawsuits by yourself, without the assistance of an attorney). Low-value is still some value, which may be more than you have or you probably would have paid the debt in the first place. So what can you do? You can try to settle with the creditor for some amount less than what is owed. You can hire an attorney to fight the suit. The chance of success varies but it is possible; know, though, that you may well end up paying the lawyer as much or more than the amount of the debt just to make the suit go away (so you may want to go back to the settlement option). A third option is to file for bankruptcy protection.  While you do not need an attorney to file bankruptcy, this is not a simple solution and should be seriously considered only after discussing all of your options and circumstances with a bankruptcy attorney.

TAKEAWAY:  If faced with a lawsuit, know what your options are (consulting with an attorney may well be worth that small fee) and which option might be best for you under your circumstances.

Monday
Sep222014

ICYMI: Our Social Media Posts This Week -- Sept. 28 – Oct. 4, 2014

Below is a review of the posts (on Facebook, LinkedIn, and Twitter) from the past week.  You can check out the full posts by clicking on the links.

In the post on Sunday 9/28/14, we laughed at funny interviews and meeting some dumb job applicants. Reader’s Digest provided some humor to start the week. There are 27 real-life vignettes listed; they serve as good lessons for what NOT to do in a job application or interview situation. They also provide much-needed humor.

TAKEAWAY: The job application and interview arena can be fraught with danger for employers who do not now the law; it can also provide some levity without legal consequences.

The post on Monday 9/29/14 was a reminder that inability to speak a language should not lead to discrimination.  Infosys, a large Indian IT company, was sued by former employees who claim that the company discriminated against them because of their inability to speak Hindi. One of the plaintiffs said she was harassed because she couldn’t speak Hindi, another that she was denied employment (despite being perfectly qualified) for an applicant who is Bangladeshi and that she was out of conversations in the workplace because they were in Hindi. Infosys has denied all claims.

TAKEAWAY: Remember that discrimination takes many forms; it is not just skin color or gender. Make sure to treat all applicants and employees equally (unless applicable law requires different treatment).

On Tuesday 9/30/14, the post was about the dangers of prepackaged Wills and Trusts. First and foremost, your situation differs from that of every other person and so your estate planning documents will not be the same as the documents for other people. Also, these are legal documents, so you want them to be legally correct and comply with the laws of PA. The prepackaged documents also do not allow for updating if your situation changes.

TAKEAWAY: You might think you are saving money and time by using prepackaged (or form) Wills and Trusts, but in the end you are not: you may well get one or more documents that do not do what you want, do not protect who or what you want, and are not even legally compliant with PA law.

The post on Wednesday 10/1/14 talked about the 4 things to expect during an EEOC site visit. Well, a former employee files a charge of discrimination with the EEOC. You file your position statement denying any violation. There is silence. Then you find out the EEOC wants to come visit your workplace. SO what might happen? First, the EEOC will want to tour the facility. Next, the investigator will question witnesses. Third, the investigator will meet with (and question) HR personnel. The last step is in the post.

TAKEAWAY: If you receive a notice that the EEOC will be on-site, PREPARE. The premises, potential witnesses and HR personnel who are involved. And documentation.

On Thursday 10/2/14, the post was about conflict between culture and the law and which you choose. Kia Motors Manufacturing has been sued twice alleging that its choice discriminated against women, Americans, and African-Americans (as well as retaliated in some instances).  In the first suit, Andrea Gogel was a former senior manager of team relations; she says she was told that Kia wanted to hire “young, pretty women”, not to speak in meetings (although male subordinates could), and to understand and adhere to Korean culture and beliefs despite their incompatibility (and sometimes direct contradiction of) American law. The other suit was brought by Robert Tyler, a former HR head and Gogel’s supervisor. He alleged that he was told to control the number of African-Americans hired and to report the percentage of white versus black employees at the plant at least quarterly. He was also told that Kia did not want to hire candidates over a certain age and to follow policies that discriminated on the basis of gender.  In September 2010, both Gogel and Tyler tendered a report of their concerns to their supervisors. When nothing was done, both filed charges with the EEOC. Gogel had to sign something agreeing not to discuss the charges with anyone else but was then discharged in December 2010.

TAKEAWAY: When employers choose to do business in the US, they impliedly agree to follow US law. If there is a conflict between foreign culture and US law, the culture loses out (unless it is something that rises to the level of a protected class or characteristic; then there is a real tug of war between that and the law).

The post on Friday 10/3/14 contained 5 everyday things that are more deadly than sharks. The very short video is fun to watch. So what are the things? 1. Vending machines. 2. Beds. 3. Toasters. The other 2 are in the video in the post.

TAKEAWAY: Despite media attention, there are only 5 deaths from sharks every year. There is no reason to stay out of the oceans as long as you behave properly toward the sharks and everything and everyone else under the surface.

Finally, the post yesterday 10/4/14 warned about the middle ground of FMLA and tardiness. What do you do if an employee has a chronic medical condition that affects the ability to come to work on time? You should look at the time missed as potentially qualifying for FMLA leave (and take the appropriate steps). Keep track of the time used. Pay for the time if there is concurrent paid time off that you can force the employee to use. Don’t just do nothing and don’t just discharge the employee.

TAKEAWAY: Before just pulling the plug, make sure there is no basis upon which the employee could claim you as the employer failed to fulfill your legal obligation.